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Candidate Privacy Notice

Knightwell Recruitment

Last updated: February 2026

1. Introduction

Knightwell Recruitment (“we”, “us”, “our”) is committed to protecting and respecting your privacy.

This Candidate Privacy Notice explains how we collect, use, store, and protect your personal data when you apply for roles, submit your CV, or otherwise engage with our recruitment services.

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We Are

Knightwell Recruitment
Email: info@knightwellrecruitment.com
Website: www.knightwellrecruitment.com

For the purposes of data protection law, Knightwell Recruitment is the data controller of your personal data.

3. The Personal Data We Collect

We may collect and process the following categories of personal data:

Identity & Contact Information

  • Name
  • Address
  • Email address
  • Telephone number
  • Nationality and right-to-work status

Professional Information

  • CV, employment history, education, and qualifications
  • Skills, experience, and salary expectations
  • Interview notes and assessment feedback
  • References (where provided or authorised)

Technical Information

  • Website usage data
  • IP address and device information
  • Communication records with us

Sensitive Personal Data (Special Category Data)

Where relevant and permitted by law, we may process limited sensitive data such as:

  • Health or disability information (for reasonable adjustments)
  • Diversity monitoring information

This data is only processed where lawfully permitted and strictly necessary.

4. How We Collect Your Data

We collect personal data:

  • Directly from you (CV submissions, applications, emails, calls, website forms)
  • From third-party job boards or professional networks (e.g., LinkedIn)
  • From referees you provide
  • From clients involved in recruitment processes

5. How We Use Your Personal Data

We use your data to:

  • Match you with suitable job opportunities
  • Contact you regarding roles, interviews, and feedback
  • Share your CV and relevant details with prospective employers (with lawful basis)
  • Manage recruitment processes and maintain records
  • Comply with legal and regulatory obligations
  • Improve our recruitment services

We do not sell your personal data.

6. Legal Basis for Processing

We process your data under one or more of the following lawful bases:

  • Legitimate interests – providing recruitment services and matching candidates to roles
  • Consent – where required for specific processing or marketing communications
  • Legal obligation – compliance with employment or regulatory requirements
  • Contractual necessity – where processing is required before entering employment

7. Sharing Your Data

We may share your personal data with:

  • Prospective employers and clients
  • Service providers supporting our business (e.g., IT systems, CRM platforms)
  • Professional advisers or regulators where required

All third parties must respect the security and confidentiality of your data.

8. International Transfers

Where personal data is transferred outside the UK, we ensure appropriate safeguards are in place, such as:

  • UK adequacy regulations
  • Standard contractual clauses
  • Secure data handling measures

9. Data Retention

We retain candidate data only for as long as necessary to fulfil recruitment purposes and legal obligations.

Typically:

  • Candidate records are retained for up to 2 years after last meaningful contact, unless you request deletion sooner or we are legally required to retain them longer.

10. Your Data Protection Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request erasure (“right to be forgotten”)
  • Restrict or object to processing
  • Request data portability
  • Withdraw consent at any time (where processing relies on consent)
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

ICO website: https://www.ico.org.uk

11. Data Security

We implement appropriate technical and organisational security measures to protect your personal data against:

  • Unauthorised access
  • Loss or misuse
  • Alteration or disclosure

12. Changes to This Notice

We may update this Candidate Privacy Notice from time to time.

The latest version will always be available on our website with an updated “Last updated” date.

13. Contact Us

For any questions about this notice or your personal data, contact: